A 120-mile client visit at 76¢ per mile is a $91.20 reimbursement request. Employers may use a different rate. Enter the miles and the rate on your policy, then attach an itemized log instead of one unlabeled monthly total.
The IRS rate is a substantiation benchmark for qualifying reimbursements. It does not force every employer to pay exactly that rate. An accountable plan requires a business connection, timely substantiation and return of any excess advance.
The IRS rate table gives the cents-per-mile amounts. It does not decide whether a particular drive is deductible. Write down why the drive happened before relying on any calculation.
How this worksheet works
Multiply eligible miles by cents per mile, then divide by 100. Use 72.5¢ for January–June 2026 drives and 76¢ for July–December 2026 drives if your policy follows the IRS rates. Split a claim that crosses July 1.
Worked example
120 miles × 76¢
$91.20
120 miles × 65¢ company rate
$78.00
Keep the records behind the number
A useful claim names the date, destination, business purpose and distance for every trip. Employees should check company policy and applicable state law; independent contractors should check their contract.
72.5 cents per business mile for January 1 through June 30, 2026; 76 cents for July 1 through December 31, 2026.
Is this a tax deduction or cash back?
A deduction generally reduces taxable income. The amount shown here is not a refund or guaranteed tax savings.
Are my entries uploaded?
No. This worksheet runs in your browser. Download or print a copy if you want to keep it.
Does this worksheet prove my miles to the IRS?
No. Keep underlying dates, destinations, purposes, mileage records and receipts. Ask a qualified tax professional about your facts.
Drive every week?
Milevaro records trips you start with one tap and exports CSV or PDF reports. Every feature is free for 14 days; then $39.99/year or $3.99/month. Existing trips remain viewable and CSV export stays free if you do not subscribe.
Milevaro reports are records of trips logged by the user. They are not IRS-certified and do not guarantee a tax deduction. A deduction lowers taxable income; it is not direct cash back. The estimated deduction is business miles multiplied by a user-set rate and is an estimate, not tax advice. Consult a qualified tax professional.